Courses in Office Technology

Computer Basics

OTEC 0100     2.00 Credits
The Computer Basics course is designed for students with little or no computer experience. In a small group setting, students will learn the basics of using a computer. Students will apply the information learned through a lecture to a hands-on, in-class experience lead by a knowledgeable instructor. (Prerequisites: None)

Computer Software for College

OTEC 1001     2.00 Credits
Course Outline
This course covers basic information about computer hardware and software and the use of computer software as a business productivity tool. Students will be given introductory training on a Windows operating system and the common business applications of word processing, spreadsheets, database, and presentation graphics. This course is designed to equip the student with knowledge of hardware and software applications. This course will cover the business application software that will be used in more advanced courses. (Prerequisites: Basic computer skills or Computer Basic class; mouse proficiency, keyboarding skill of 25 words per minute)

Transactional Law

OTEC 1725     3.00 Credits
This course will include an in-depth discussion and hands on experience in creation of documents for Minnesota real estate, probate, and corporate Law. Students will create documents and proofread for accuracy. Emphasis will be on Minnesota Law. (Prerequisites: Students must type at least 35 words per minute and have a working knowledge of Microsoft Word)

Civil Procedures

OTEC 1730     3.00 Credits
This course will include an in depth discussion and hands on experience in creation of documents for the Minnesota and federal court systems, civil litigation and appeal procedures. Students will create documents and proofread for accuracy. This course will emphasize Minnesota procedures. (Prerequisites: Students must type at least 45 words per minute and have a working knowledge of Microsoft Word)

Keyboarding for College

OTEC 1790     2.00 Credits
Course Outline
This course covers the development of basic keyboarding techniques using the touch-typing method of the computer. Emphasis will be on learning the touch-typing method of typing alphabetic, number and symbol keys. The keyboarding goal will be to attain a minimum rate of 35 words per minute with accuracy. (Prerequisites: None)

Keyboarding for Speed and Accuracy

OTEC 1815     2.00 Credits
This course follows the basic keyboarding techniques using the touch method. Emphasis is on building speed and accuracy on a computer keyboard. It will require extensive and systematic skill building to achieve and improve speed and accuracy. (Prerequisite: A minimum speed of 35 words per minute on a 3-minute timed writing, with 3 errors or less)

Business English

OTEC 1820     3.00 Credits
Course Outline
This course is designed to provide students with comprehensive, up-to-date instruction in the correct use of English grammar, sentence structure, punctuation, capitalization, abbreviations, and number usage in written business communications. Students will develop proficiency in proofreading, identifying common errors, and using reference materials to correct sentences, paragraphs, and business documents. (Prerequisite: None)

Microsoft Excel

OTEC 1822     4.00 Credits
Course Outline
This course prepares students to work with Microsoft Excel 2013 in a career setting or for personal use. It begins with the introduction of concepts such as creating, editing, and formatting worksheets in a uniform, attractive style. It includes inserting formulas, creating charts, and enhancing the display of worksheets of varying complexity. The course will move on to the advanced concepts and features of formatting, using functions, analyzing numerical data, and projecting outcomes to make informed decisions. Features of protecting workbooks, using macros, using pivot tables, and customizing the Excel environment are also included. Current communication needs will be met by including hyperlinks to external information, as well as importing, exporting, and sharing data. (Prerequisite: None)

Microsoft PowerPoint

OTEC 1840     3.00 Credits
Course Outline
This course is designed to build student skill at both a basic and advanced level in Microsoft PowerPoint. It begins with the introduction of concepts such as creating a basic presentation with pictures, shapes, and WordArt, adding media and animation. It continues with the basic skills students need to acquire to use the application proficiently. Once students are proficient at the basic level, the course moves on to the advanced concepts and features such as customizing templates and handouts using masters, developing presentations with content from outside sources, and organizing slides and creating photo albums. (Prerequisites: None)

Microsoft Word

OTEC 1860     4.00 Credits
Course Outline
This course is designed to build student skill at both a basic and advanced level in Microsoft Word. It begins with the introduction of concepts such as file management, entering text, editing, terminology, spelling, and printing. It continues with the basic skills students need to use the application proficiently. Once students are proficient at the basic level, the course moves on to the advanced concepts and features such as macros, merging, and tables. (Prerequisites: None)

Employment Search Skills

OTEC 2000     2.00 Credits
This course introduces students to a process for developing self-awareness - considering career opportunities, constraints, choices, and consequences - identifying career related goals - and planning of work, education, and related experiences to attain specific career goals. Students will also create job search documents and develop interviewing skills. The students will develop an understanding of and appreciation for the job search process. Students will use Internet and library resources.

Family and Criminal Law

OTEC 2735     3.00 Credits
This course will include an in depth discussion and hands on experience in creation of documents for the Minnesota family law and criminal procedures. Students will create documents using word processing and proofread for accuracy. Minnesota procedures will be emphasized. (Prerequisite: OTEC 1730)

Legal Editing and Proofreading

OTEC 2740     3.00 Credits
This course covers transcription of dictated material into a variety of usable legal documents using word processing equipment/software. Emphasis will be on forms and materials, editing, proofreading, and correcting errors. (Prerequisites: OTEC 2735)

Office Keyboarding

OTEC 2800     3.00 Credits
Course Outline
This course covers the continuing development of keyboarding speed and accuracy. Advanced document formatting, such as letters, tables with special features, templates, labels, mail merges, multi-page reports, columns, etc., will be included. Students will continue to develop proofreading skills as they format documents from straight copy, rough draft, handwritten copy, and arranged and unarranged sources. (Prerequisite: A minimum keyboarding speed of 40 words per minute on a 3-minute timing, with 3 errors or less or advisor approval.)

Computer Technology

OTEC 2810     3.00 Credits
Course Outline
This course provides computer technical information that goes beyond the basics for college educated students. It covers not only hardware and software but the new, emerging technology trends that affect computing and everyday life. Topics such as networks, data security, personal privacy, online safety, digital rights, and Internet usage will be addressed. There will be an emphasis on social and ethical issues for thought-provoking course discussions. (Prerequisite: None)

Employment Portfolio

OTEC 2815     3.00 Credits
Course Outline
This course is a capstone course for the Office Administration and Technology program. This course will focus on developing knowledge that will serve as a foundation for the student's employment search process by assisting him/her in the development of successful marketing strategies for employment. As a capstone course, students are given an online assessment of the use of software and keyboarding skills to ensure competence prior to graduation. The Training Skills Assessment (TSA) -- NOCTI will be administered during this course. Students will develop distinctive portfolios to assist in their career search. Limited to final semester Office Administration and Technology program students. (Prerequisites: OTEC1860, OTEC2820)

Business Communications

OTEC 2820     3.00 Credits
Course Outline
This course covers the principles of effective writing and requires students to plan, compose, and format a variety of business communications. Emphasis is on proofreading, editing, and revising communications not just to make them correct but also to make them better. Types of communications may include letters, memos, e-mail, announcements, instructions, form letters, and news releases. Specific letter or memo types may include request and response, claim and adjustment, persuasive, and goodwill communications. Students will learn about letter and envelope formats, international communication differences, and organizational approaches for writing correspondence. Students will learn about words to avoid, transitions, parallel structure, and the you attitude. Students will also be introduced to library and Internet research techniques and will analyze real-world documents. (Prerequisite: OTEC1820)

Microsoft Publisher

OTEC 2830     3.00 Credits
Students will integrate word processing, graphics, and manipulate text graphics to produce professional quality publications. The topics covered are most useful to the student who has prior word processing experience and who needs to understand page compositions and typography for the purpose of preparing documents with flair. The course introduces the concepts, terminology, techniques, and applications of desktop publishing. Design concepts are limited to those useful in business applications and are not intended to present a "graphics/commercial art" focus. The emphasis will be on developing proficiency, preparing applications-based projects, and mastery of the software. Microsoft Publisher 2013: Complete is intended for a first course on Publisher 2013. No experience with a computer is assumed, and no mathematics beyond the high school freshman level is required. (Prerequisites: None)

Integrated Information Systems

OTEC 2850     3.00 Credits
Course Outline
This is an intensive course that provides project-based learning with a business scenario setting utilizing critical thinking skills. The projects emphasize the integration of various computer applications to create professional documents. Students will incorporate time management, electronic communication, Internet searches, and current technology practices to be successful in an office work setting. (Prerequisites: OTEC 1822, OTEC 1840, OTEC 1860, OTEC 2870)

Office Management

OTEC 2860     3.00 Credits
Course Outline
This course covers the managerial and organizational processes of Administrative Office Management; office environmental management, which include office layout, office environment, and office equipment and furniture; office employee management, which includes selecting, developing, supervising, and motivating office employees as well as performance appraisal, job analysis, job evaluation, salary administration, and work measurement and productivity; office systems analysis; and office functions management. (Prerequisites: OTEC 1860 Microsoft Word, OTEC 2820 Business Communications)

Special Problems

OTEC 2865     1 - 4 Credits
This course allows the student to pursue special projects or areas of interest. The topics and the number of credits must be agreed upon by instructor prior to registration.

Information Resource Management

OTEC 2870     3.00 Credits
Course Outline
This course covers rules and procedures for coding, indexing, filing, and retrieving documents in alphabetical, numeric, geographic, and subject systems. Applications include simulated correspondence filing and card filing using both manual and electronic methods. Students will learn how to use database management software to manage information. Records management topics emphasize records control and retention, final disposition of records, and records management issues and trends. (Prerequisite: None)

Internship

OTEC 2905     2.00 Credits
Course Outline
This course is designed to provide the student with a purposeful occupational experience in the Office Administration and Technology field. The internship is an individualized experience. A plan is created for each student in conjunction with the training site to provide experience related to the skills and knowledge acquired in the program. This plan is based on the college's and the program's core competencies. (Prerequisites: OTEC 1822, OTEC 1860, OTEC 2820 or Internship Coordinator's approval.)